Milestones Professional Tutorial Videos

The videos in this series are designed to teach one part of Milestones Professional in each video. Most of the tutorials are 3-8 minutes long, but the Training series is much longer.

Note: These videos are hosted on YouTube, which might be blocked by your internet provider. If YouTube is blocked, try visiting our  Milestones Professional downloadable MP4 video page.


Training: Basics pt 1 Check out this training video (35 min) that covers part 1/2 of the Basics of Milestones Professional

Training: Basics pt 2 – Check out this second training video (36 min) that covers part 2/2 of the Basics of Milestones Professional

Tips and Tricks #1Check out our first set of Tips and Tricks for Milestones Professional

Tips and Tricks #2Check out our second set of Tips and Tricks for Milestones Professional


Schedule SizeLearn about setting your schedule layout to the appropriate size

Row Height / Rows per PageLearn about changing the height of your rows, and the number of rows per page

Legend – Learn how to add and modify your schedule’s Legend


The Toolbox: IntroductionLearn about the Toolbox in Milestones Professional (that thing on the right side of the screen with all the symbols and bars)

The Toolbox: Modify SymbolsLearn about modifying symbols in the Toolbox in this video. We recommend watching the Toolbox Introduction video first

The Toolbox: Modify BarsLearn about setting up Bars on your Toolbox, so that you can use them on your schedule

FreeForm TextLearn about the T tool in the Toolbox Milestones Professional, and how to use it to add FreeForm text

Symbols and Bars

Add Symbols and Bars to your ScheduleLearn about adding symbols and bars using the large Plus (+) tool and the small Plus (+) tool

Symbol Text and Symbol NotesLearn how to add symbol text and symbol notes

Create a Custom Bitmap SymbolLearn how to use a bitmap picture (.BMP) as a custom Symbol

Create Phase BarsLearn how to create Phase Bars in Milestones Professional

Moving Symbols and Bars – Learn how to move symbols and bars to different dates, or to different rows

Finding Hidden and Invisible Symbols – See how to search your schedule for those pesky invisible symbols

Vertical Symbol Position – Moving Symbols and Bars vertically within the same row

Vertical Links (Dependencies)See how to add vertical links (dependencies) between your tasks


Add a Stoplight ColumnCheck out how to add a Stoplight Column to your schedule, which can help you show status easily

% Percent  Complete / Status – See how to show Percent Complete / Status on your task rows and your task bars


Background Colors – Learn about row backgrounds, schedule row shading, schedule background, and cell background colors

Formatting Cells – Learn about changing the background of cells, adding a border, and making cells look merged

Building a Schedule

Outline Levels and Summary Bars – Learn how to outline a schedule and change your summary bars

Create a Swimlane ScheduleLearn how to create a Swimlane Schedule easily

Vertical TextSee how to add vertical freeform text, vertical symbol text, and vertical column text

Alternate Vertical Lines – See 4 ways to make vertical lines on your schedule

Insert Baseline – See how to baseline your schedule

Copy information between schedules – Learn how to copy Pictures, Task Rows, Toolbox + Toolbox Rows, and a Legend between schedules

Date Settings

Custom Date Format – Change the date format in a Milestones Professional Schedule

Attach a Date Heading to a Task RowStarting in version 2017, you can attach Date Headings to any Task Row

Date HeadingsLearn about Date Headings

Logarithmic Date HeadingsLogarithmic Date Headings allow you to expand certain time periods, while shrinking other time periods

Valuesets and Datagraphs

Valuesets Type 1 and Type 3 and Datagraphs – See how to create a Type 1 and Type 3 Valueset, and graph them on a Datagraph

Sharing your schedule

Export a PDF with BookmarksDid you know you can add Bookmarks to your schedule to make it easier to navigate the PDF that you save?

Share your Schedule –  You can share as PDF, PowerPoint, Image File, or just share your schedule file

Working with MS Project: Importing

Flagging and Filtering your Project before ImportingDecide what to import from MS Project before you start the import process

Import from MS Project: Let the Wizard Guide YouCheck out our step-by-step importing option from MS Project. Also see how to set up Custom Symbology during the import

Import from MS Project: Coded Presentation Timeline / Birds on a WireCoded Presentation Timeline uses a single Text field in your Project file to assign finish dates to different colored swimlanes

Import from MS Project: Coded Finish DatesCoded Finish Dates uses a single Text field in your Project file to assign finish dates to their own rows

Import from MS Project: Coded Symbols and BarsThis coded import option allows you to mark each task in MS Project to tell Milestones how to import the task, and which row to place it on

Import from MS Project: Custom Import TemplateLearn how to create a Custom Import Template

Working with MS Project: Tagging Symbols and Rows

Link to MS Project: Manual Tagging (Rows)Link existing Milestones tasks back to MS Project, or add tasks from MS Project into an existing Milestones schedule

Link to MS Project: Manual Tagging (Symbols) – Link existing Milestones symbols back to an MS Project task

Working with MS Project: Refreshing (Updating) your Milestones Schedule

Refresh from MS Project FileWith this video, you learn how to update a Milestones Professional schedule from MS Project

Refresh from Multiple MS Project FilesWith this video, you learn how to connect a single Milestones Schedule to Multiple MS Project files, using our Nickname feature

Append Tasks during MS Project Refresh – See how to add missing tasks to your Milestones schedule during the Refresh process.

Working with MS Project: General

Change / Replace your UniqueIDsFind out how to change / replace the UniqueIDs that your schedule uses

Check your Symbol TagsWatch how to find all of the tags on your schedule, and even to search for specific UniqueIDs

File CompareLearn how to compare tagged files in Milestones Professional with our File Compare feature

Quick viewSee our new Quick view feature, which lets you quickly see the contents of an .MPP or .XER file

Working with Oracle Primavera P6

Milestones Professional 2021: Import, Link, and Refresh from Oracle Primavera P6Learn how to link symbols in Milestones Professional to an exported Oracle Primavera P6 XER file, import from that file, and Refresh from that XER file

Milestones Professional 2019: Link to Oracle Primavera P6Learn how to link symbols in Milestones Professional to an exported Oracle Primavera P6 XML file (Exported with MS Project Schema)

Working with MS Excel

Microsoft Excel Import (and Refresh)Learn how to import information from Microsoft Excel and refresh your information

Bring over Symbol Text from Excel – see how you can also link symbol text back to Excel

What’s New Videos

What’s New in Milestones Professional 2023 – Check out what is new in this version