With Milestones Professional, it's easy to show Percent
Complete and updated status for your project. Use a
Percent Complete SmartColumn and Milestones will track and
display status automatically. Browse the article
below, or use the links to the right to learn more about
Percent Complete and Milestones.
a Percent Complete SmartColumn
Choose Insert tab.
In the Rows, Column sectionchoose
Percent Complete from the drop down menu.
Then, the Percent Complete Settings
Include Percent Complete Symbol in column.
For Percent Symbol, you may
choose any symbol from the Toolbox that is not being used, and that
symbol will be converted to symbol type #97. If a symbol of
type #97 already exists in the Toolbox, it will be used by default.
Choose a Symbol Size
Choose left, right or center alignment for the symbol.
Once you have completed the setup, you
should see a column similar to the Percent Complete column shown to
the right, and in the example below. The example column uses the
optional percent complete symbol. Other options include
showing a decimal point on the value, showing the symbol only, or
not showing the percent complete symbol.
Percent Complete and Summary Bars
If your schedule is outlined, summary bars can be
used to display the overall percent complete. The Percent
complete value is the result of the total
number of completed days divided by the total number of work days scheduled.
Turn on Summary Bars
Other section choose Summary Bar Settings the
Bar Settings dialog box appears.
Under When to Draw choose either
Always or Only When Rolled Up.
Now that summary bars are active, tasks can be collapsed or expanded
by right-clicking any task line and choosing either Collapse Selected Task Line
Expand Selected Task Line.
Turn On/Off the Fill -To-Status for Summary Bars
options are turned on,
summary bars will show a progress fill. However, the fill
amount is based on the percent complete of the total time span for
the project. This means that even if all project steps are
shown to be "on schedule," the summary bar status may be behind the
Though it is
technically accurate, you may not want your summary bars to display
percent complete. To turn this setting off for summary bars so that
they are filled completely:
Choose Layout tab.
Other section choose
Summary Bar Settings the summary Bar Settings dialog
Check Summary Bars Ignore Fill to Status Setting.
Percent Complete and Status symbols
A special "status" symbol can be used to easily
and accurately adjust your project's progress.
a status symbol:
In your toolbox,
double-click any symbol you are not using.
tab, choose Status
Symbol (used for Percent Complete).
Choose a Standard Shape to your liking.
Add a status symbol to a task
In the toolbox, click once on the Plus tool.
In the toolbox, click once on the Status symbol that you just
On the schedule, drag-and-drop the Status symbol.
To adjust the
status symbol, use the Arrow tool and drag the status symbol to a new
date. As you move the
Status symbol, the percent
complete value in the SmartColumn will update automatically.
Alternately, you can use the Text tool to change the
percent value in the SmartColumn, and the status symbol will move
To have symbols/bars fill to status date
The Symbols - Fill to Status Date and
Bars - Fill to Status Date feature causes symbols and bars to be filled up to the status date. This is an easy way to show your project's progress.
Turn the Fill Symbols and Bars to Status Date Features on/off
Choose Dates | Date Related Settings |
Symbols: Fill to Status Date |
Bars: Fill to Status Date.
A checkmark indicates that the feature is on.
On some shorter schedules, you may experience
difficulty with percent complete accuracy. For example, if your
schedule is only 10 days, you may find that when you enter a percent
complete, the percent complete is adjusted to reflect a whole
percentage point based on the nearest day.
This is easily remedied by turning on
hourly/minute detail. Turning on this extra level of detail enables
Milestones Professional to base its percent complete calculations on
minutes rather than days and is especially useful for schedules which
are shorter than 1 year.
To turn on hourly/minute detail, choose
Dates tab. In the Start and End Dates section click on Full
Dialog, then click the Hourly/Minute tab and check
Allow Hourly Detailand
Allow Minute Detail.
and the Single Milestone
Duration for tasks with single milestones is
computed differently when hourly/minute detail is turned on than when
hourly/minute detail is turned off. When hourly/minute detail is turned on,
a single milestone will have a duration of 0. When hourly/minute
detail is turned off, a single milestone will have a duration of 1
This has an impact on percent
complete. A duration of 0 will result in a percent complete of 0 no
matter if the symbol is before or after the current date (or status
date). If you have this situation and need the
milestone to represent one day, or some number of hours, just add a
second symbol to the task line that is one day after the milestone.
Add percent complete to a symbol’s text
Use the following
string to display percent complete along with any symbol on a task: &percentcomplete
For example, if you enter My Symbol Text is @percentcomplete, the text
displayed along with the symbol on a task which is 30% complete will be
My Symbol Text is 30%.